The Coordinator of Studio School manages the daily operations of the studios in The Studios building and the classroom studios in the main building. They are responsible for staffing the welcome desk from Tuesday-Saturday during work and program hours at The Studios and supporting the operation, scheduling and coordination of access and use of all studio spaces in the main building and The Studios. The Coordinator of Studio School is the initial contact and informational resource for all visitors to The Studios, Studio School instructors, guest artists, students and prospective students.
During Studio School’s annual four eight-week sessions, the Coordinator of Studio School will work Tuesdays through Fridays during business hours (9-5 p.m.) and on Saturdays from 10-6 p.m. This position requires someone with a knowledge of fine arts and studio art functions and experience in project management and administration. The ideal candidate will also have significant experience in public-facing roles that require a high level of customer service, hospitality, problem solving, comfort with ambiguity and attention to detail.
Studio School offers classes and workshops for adults and teens that are taught by professional art educators and university/college faculty and offered year-round at Oklahoma Contemporary’s new campus in downtown Oklahoma City. Studio School provides a creative outlet as well as an opportunity to learn and expand skills, improve techniques and experiment with familiar and new media. Studio School offers quarterly four- and eight-week class sessions across multiple disciplines as well as options to work outside of a structured class through rentals and Open Studio.
Essential Job Functions
- Support the Associate Director of Studio School in the development of a robust program of classes, demos and workshops across all disciplines and the identification of potential instructors and partners who would contribute to the growth and success of Studio School.
- Work collaboratively with the Education Project Manager to develop and streamline systems for registration, enrollment and communication with instructors and students.
- Support the Manager of Ceramics Program and Studio in the development and implementation of systems for maintaining the Ceramics Studio.
- Manage and maintain studio tools, equipment and technology, including documentation of upkeep and maintenance schedules.
- Schedule, purchase supplies, coordinate instructors and set up studios for public and private workshops.
- Maintain and monitor supplies and inventory.
- Monitor and support all safety procedures, including safety issues in the studios such as labeling, handling and disposal of hazardous materials, equipment instructions and warnings, appropriate usage procedures for the studios and maintenance of first aid kits.
- Provide a review of safety procedures annually to all staff and faculty using the studios.
- Coordinate studio needs and activities that support Studio School, including but not limited to preparing the studios for use at the beginning of each quarterly session, ensuring effective and safe utilization of the studios and coordinating the end of the session cleanup and closing of the studios between sessions.
- Serve as key point person for all student communications, including answering phone calls, emails and in-person questions at The Studios’ front desk.
The ideal candidate:
- Self-motivated and detailed oriented with exceptional organizational skills.
- Project management skills.
- Crisis-resilient, comfortable navigating the unexpected and confident exercising independent judgment when necessary.
- Able to prioritize and complete tasks as required.
- Willing to work Tuesday-Saturday and occasionally outside posted schedule to support programs.
- Confident interacting with diverse publics including instructors, staff, students and other community partners.
- Works effectively in an environment where work interruptions occur frequently, where work on multiple projects is common, and where timelines on project completion are tight.
- Experience delivering excellent customer service with a team-oriented attitude.
- Committed to welcoming, valuing and engaging positively with people of all backgrounds, perspectives and experiences, as well as supporting and promoting an environment that welcomes difference and diversity.
- Appreciates and pursues the high level of excellence required in all aspects of operations.
Essential Job Requirements and Qualifications
- BA or BFA with a background in studio art, design, education or related field and knowledge of contemporary art, artists and artistic practice.
- Exceptional organizational skills and attention to detail.
- Strong writing and communication skills.
- Demonstrated interest in art education.
- Flexible and collaborative personality.
- Proficiency with Microsoft Office required; experience with Asana, point-of-sale programs and Tessitura is a plus; able to navigate or learn other platforms as needed.
- Other duties as assigned.
Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Continued employment remains on an “at-will” basis. Nothing in this job description is to be construed as a contract of employment. All job duties are subject to change as business needs necessitate.
Other Requirements and Working Conditions:
- Use of a computer/monitor, telephone and copier daily
- Physical requirements: Lifting/Carrying - heavy work may include routine lifting of a maximum weight of 30 lbs. - combination of sitting, standing, walking and driving on a frequent basis
Oklahoma Contemporary is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.
Ready to apply to be part of the inaugural staff of our new campus? Submit a cover letter and resume here.
Applications will be reviewed on a rolling basis until the position is filled. Unfortunately, because of the volume of applications we receive, we are not able to give status updates.
Salary commensurate with experience ($30,000-35,000); excellent benefits package, including healthcare, dental, vision and retirement plan.
About Oklahoma Contemporary
Oklahoma Contemporary is an inclusive center for the arts where people of all ages and backgrounds can experience art, encounter new ideas and ignite their creative potential. Through visual art exhibitions, performances, public programs, community-building initiatives, outdoor installations and special events, Oklahoma Contemporary creates opportunities for everyone to come together in celebration of contemporary culture and artistic expression. With year-round classes and seasonal youth camps across multiple disciplines, the arts center’s education programs encourage youth and adults to express their ideas across a variety of media and learn new skills. Oklahoma Contemporary believes that art is for everyone and places accessibility and education at the center of all programming. Admission to exhibitions is always free. Oklahoma Contemporary is a regional 501(c)3 nonprofit organization founded in 1989 by businessman and philanthropist Christian Keesee and Kirkpatrick Foundation Director Marilyn Myers.
Oklahoma Contemporary strives to demonstrate leadership by modeling excellence and best practices for inclusion, diversity, equity and accessibility. We believe in the power of human creativity and value the opportunities for connection and learning that exist when cultures and communities come together in collaboration and understanding.
We commit to championing policies and practices that value diversity, foster cultural equity and create an accessible and inclusive environment. Oklahoma Contemporary does not discriminate based on race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status or religion. We recognize our strengths lie in the broad range of people who contribute their time and talents to our mission and are dedicated to creating a safe, inclusive place for them to explore creativity.