The Studio School Assistant is the initial contact and informational resource for artists, instructors and students during the evening and weekend hours of Oklahoma Contemporary Art Center’s Studio School. They directly report to the Associate Director of Studio School and work within a division of Oklahoma Contemporary’s Education Department. They will assist the Coordinator of Studio School to manage the operations of the studios both in the Studio Building and the classroom studios in the Main Building. They are responsible for staffing the welcome desk during work and program hours and supporting the studio operations through A/V support and studio setup, providing sales assistance to students and renters, and responding to artists and students via email, phone and in person. This entry-level position requires someone with high-level customer service skills who has prior experience in public-facing roles. Prior knowledge or experience in art studios, classrooms or with instructional technology is a plus.
Studio School offers classes and workshops for adults and teens that are taught by professional art educators and university/college faculty and offered year-round at Oklahoma Contemporary’s campus at NW 11th and Broadway. Studio School provides a creative outlet as well as an opportunity to learn and expand skills, improve techniques and experiment with familiar and new media. Studio School offers four- and eight-week class and workshop sessions across multiple disciplines as well as options to work outside of a structured class through rentals and Open Studio.
Essential Job Functions
- Create a warm and welcoming environment for instructors and the students.
- Provide information, assistance and access to the building for students, staff and general visitors.
- Assist students and renters with sales and registration.
- Ensure all studio spaces are prepared for each class and reset at the end of the evening.
- General knowledge of instructional technology including: digital document readers and basic audio/visual technology.
- Purchase supplies for workshops and classes.
- Help maintain and monitor art supply inventory.
- Assist the Associate Director of Studio School by contacting students and instructors via phone and email concerning update about classes including bad weather cancellations.
- Assist the Coordinator of Studio School by monitoring and supporting all safety procedures, including safety issues in the studios such as labeling, handling and disposal of hazardous materials, equipment instructions and warnings, appropriate procedures for the studios and maintenance of first aid kits.
- The hours for this position are non-negotiable as they offset the hours of the Coordinator of Studio School. This position will cover the evening hours of Studio School in addition to Sundays 9:30 a.m.-7:30 p.m.
Job Requirements and Qualifications
- A high school diploma and at least five years of customer-service industry work or BA or BFA with a background in studio art, design, education or related field and knowledge of contemporary art, artists and artistic practice.
- Confident and friendly when interacting with diverse publics including instructors, staff, students and other community partners.
- Committed to welcoming, valuing and engaging positively with people of all backgrounds, perspectives and experiences, as well as supporting and promoting an environment that accepts differences.
- Exceptional organizational skills and attention to detail.
- Strong writing and communication skills.
- Demonstrated interest in art and studio practices.
- Able to prioritize and complete tasks as required.
- Willing to work evening hours and occasionally outside posted schedule to support programs.
- Works effectively in an environment where work interruptions occur frequently, where work on multiple projects is common, and where timelines on project completion are tight.
- Experienced in demonstrating exceptional customer service with a team-oriented attitude.
- Flexible and collaborative personality.
- Proficiency with Microsoft Office Suite required; experience with Asana, point-of-sale programs and Tessitura is a plus; able to navigate or learn other platforms as needed.
- Other duties as assigned.
Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Continued employment remains on an “at-will” basis. Nothing in this job description is to be construed as a contract of employment. All job duties are subject to change as business needs necessitate.
Other Requirements and Working Conditions
- Use of a computer/monitor, telephone and copier daily
- Physical requirements: Lifting/Carrying - heavy work may include routine lifting of a maximum weight of 30 lbs. - combination of sitting, standing, walking on a frequent basis
- Oklahoma Contemporary is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.
Submit both a cover letter and resume here to apply.
Applications will be reviewed on a rolling basis until the position is filled. Unfortunately, because of the volume of applications we receive, we are not able to give status updates. If you are invited for an interview, you will be contacted directly by the hiring manager.
This is a part-time job, with a salary range of $14-15/hour for 22-24 hours a week.
1: Monday-Saturday: 5:30-9:30 p.m. (24 hours)
2: Wednesday, Thursday and Saturday: 5:30-9:30 p.m. Sunday: 9:30 a.m.-7:30 p.m. (22 hours)